For businesses involved in importing or exporting goods within the European Union, an EORI number is not optional — it is a basic requirement.
The Netherlands is a major logistics hub in Europe, making it a preferred entry point for international trade. But to move goods through Dutch customs, companies must have a valid EORI number.
Without it, shipments can be delayed, blocked, or rejected at customs.
For foreign businesses, the process may seem unclear at first. Questions like who needs an EORI number, how to apply, and whether a Dutch company is required are common.
This guide explains everything step by step, helping businesses get their EORI number in the Netherlands smoothly and without delays.
What Is an EORI Number for the Netherlands?
An EORI (Economic Operators Registration and Identification) number is a unique identification number used by customs authorities across the EU.
It is required for:
- Importing goods into the EU
- Exporting goods outside the EU
- Customs declarations and clearance
The EORI number for Netherlands is linked to the company’s VAT number and is issued by Dutch customs authorities.
Once issued, the same EORI number can be used across all EU member states.
Who Needs an EORI Number in the Netherlands?
An EORI number is required for any business involved in customs-related activities.
This includes:
- Import/export companies
- E-commerce businesses shipping goods into the EU
- Non-EU businesses using the Netherlands as a distribution hub
- Logistics and supply chain companies
Even if a company is not physically based in the Netherlands, it may still need an EORI number if it handles goods through Dutch ports or warehouses.
Requirements to Apply for an EORI Number in the Netherlands
Before applying, businesses must meet certain requirements.
Typically, you need:
- A registered business entity
- A valid VAT number
- Business activity involving import/export
- Proper company documentation
For foreign businesses, this may also involve working with a local partner to ensure compliance.
Step-by-Step Process to Get an EORI Number in the Netherlands
Getting an EORI number is a structured process.
Step 1: Register a Dutch Business (if required)
In many cases, businesses first set up a local entity such as a Dutch BV. This is especially common for companies planning long-term EU operations.
Step 2: Obtain a VAT Number
A VAT number is required before applying for an EORI number. It connects your business to the Dutch tax system.
Step 3: Apply for the EORI Number
The application is submitted to Dutch customs authorities. It includes business details, VAT information, and supporting documents.
Step 4: Approval and Activation
Once approved, the EORI number becomes active and can be used for all customs transactions across the EU.
How Long Does It Take to Get an EORI Number in the Netherlands?
The timeline depends on the business setup.
- If VAT is already registered: a few working days
- If VAT registration is pending: can take a few weeks
Delays usually happen due to incomplete documentation or incorrect applications.
Common Mistakes to Avoid When Applying for an EORI Number
Many businesses face delays due to avoidable mistakes.
Common issues include:
- Applying without a VAT number
- Incorrect or incomplete documentation
- Mismatch in company details
- Not understanding eligibility requirements
Avoiding these mistakes can speed up the process significantly.
Do You Need a Dutch BV for an EORI Number?
Not always.
In some cases, businesses can apply without setting up a Dutch company. However, having a local entity like a Dutch BV offers several advantages:
- Easier VAT registration
- Better access to EU markets
- Simplified compliance
- Stronger operational presence
For businesses planning long-term expansion, Dutch BV company formation is often the preferred route.
Role of Bookkeeping Services in EORI and VAT Compliance
Getting an EORI number is just the beginning. Businesses must also maintain ongoing compliance.
Bookkeeping plays a key role in:
- Tracking transactions
- Managing VAT filings
- Ensuring accurate financial reporting
- Avoiding penalties
This is where services like Accounting and Bookkeeping Services become important for businesses operating in the Netherlands.
Proper bookkeeping ensures that EORI-related activities remain compliant with Dutch and EU regulations.
Costs Involved in Getting an EORI Number in the Netherlands
The EORI number itself is usually free.
However, related costs may include:
- Company registration (if required)
- VAT registration services
- Legal and compliance support
- Ongoing accounting and reporting
Businesses should consider the full setup cost rather than just the EORI application.
How a Local Partner Simplifies EORI Registration and Compliance
For foreign businesses, working with a local partner can make the process much easier.
A partner can:
- Handle VAT and EORI applications
- Ensure documentation is correct
- Reduce approval delays
- Provide ongoing compliance support
For example, firms like FirmNL help international businesses with company setup, VAT registration, and EORI number applications, all under one roof.
This allows businesses to focus on operations while compliance is handled professionally.
Conclusion: Getting Your EORI Number Without Delays
An EORI number is a critical requirement for any business involved in international trade within the EU.
While the process is straightforward, it requires proper planning — especially around VAT registration and documentation.
Businesses that approach this step correctly can avoid delays and start operations faster in the Netherlands.
For companies entering Europe, getting the EORI number right is one of the first steps toward building a smooth and compliant supply chain.
